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DATA PROTECTION OFFICE

RISK MANAGEMENT PARTNERS LIMITED SHORT FORM PRIVACY NOTICE

WORDING EFFECTIVE 1 JULY 2020

How do we maintain your privacy?
We are the data controller of any personal data you provide to us. We collect and process
personal data in order to offer and provide insurance services and policies and to process
claims. Personal data is also used for business purposes such as fraud prevention and
detection, financial management, to generate risk modelling, conduct analytics including to
advise, improve and develop our products and services and to comply with our legal and
regulatory obligations. This may involve sharing information with, and obtaining information
from, our group companies and third parties such as (re)insurers, other brokers, loss
adjusters, credit reference agencies, service providers, professional advisors, our regulators
or fraud prevention agencies.

We may record telephone calls to help us to monitor and improve the service we provide as
well as for regulatory purposes.

Please see our Privacy Notice for further information on how your personal data is used,
shared, disclosed and retained, your rights in relation to your personal data and how to
contact our Data Protection Officer. Our Privacy Notice can be found at
https://rmpartners.co.uk/privacy-policy/. From time to time we may make important updates
to our Privacy Notice and these may in turn affect the way we use and handle your data.
Please ensure you review our Privacy Notice periodically to ensure you are aware of any
changes.

If you are entering into this agreement in the course of your business, or as a charity, for
charitable purposes and providing information on other individuals to us, for example your
employees and/or any other party that would be covered under the insurance policy we may
be placing or services we may provide to you, you shall ensure that individuals whose
personal data you are providing to us have been provided with fair processing notices that
are sufficient in scope and purpose, and that you have obtained all appropriate consents,
where required, or are otherwise authorised, to transfer the personal data to us and enable
us to use the personal data and process the personal data for the purposes of this
agreement and as set forth in our Privacy Notice. You must not share personal data with us
that is not necessary for us to offer, provide or administer our services to you.